Women’s Foundation of Mississippi Operations Manager

Job Summary

This position reports to the Deputy Director and supports overall organization operations and projects.
Duties include general office management such as working with vendors, supporting bookkeeper in
processing invoices and payments, supporting events and grant management, and liaising with team
members.

Additional tasks include data entry, fundraising support including donor tracking, outreach,
and acknowledgments, and executive support. The Manager works collaboratively with Foundation
personnel as well as with external stakeholders at various levels and may perform other project
management duties as necessary to assist in the overall success of the Foundation.

Responsibilities:

• Personal commitment to the mission of the Women’s Foundation of Mississippi.
• Coordinate invoice processing and payments with bookkeeper on a weekly basis. Track accounts
  payable and accounts receivable.
• Support fundraising efforts of the organization. Includes: event logistics, weekly processing of
  donations and donor acknowledgment letters, maintaining control and accuracy of all gifts and
  other income – input donor information into database (Network for Good), create and manage
  lists, and run reports.
• Coordinate office operations including supplies, mail, and managing vendor related (IT, phones,
  printing, various software platforms, etc.) relationships and organization needs.
• Maintain up to date and well-organized files (digital and hard copies) for all vendors and
  grantees as directed.
• Serve as point person for all systems, databases, etc. at the Foundation and make
  recommendations about how to continue to evolve processes and systems. Along with the
  Deputy Director, ensure all office staff are in compliance with the financial and donor processing
  operations as laid out in the written WFM checklists.
• Draft reports and other collateral for donors and stakeholders. Work with bookkeeper, Deputy
  Director and Executive Director to prepare budget reports for the Board and funders.
• Support grantmaking process including data entry, coordination of grantee information and
  reports, meeting and webinars. Ensure timely receipt of appropriate paperwork and
  subsequent grant payment to grantees.
• Support Foundation programs such as advocacy and leadership trainings, public education, and
  community engagement activities.
• Provide logistical assistance for assigned meetings, projects, and public events. Includes
  facilitating relationships with venues and communicating with key stakeholders.
• Assist Executive Director and Deputy Director in preparing the annual operating budget and
  facilitating the annual audit process.
• Assist Deputy Director with HR functions as assigned.
• Provide administrative support to Executive Director as requested.
• Maintain office calendar and confidential files.
• Other duties as assigned.

Compensation and Benefits

The target salary range for this position is $47,000 – $57,000.
The Women’s Foundation of Mississippi offers a comprehensive compensation package that includes:

• Paid time off, including two weeks of sick leave, and three personal days.
• Flexible work options.
• Health insurance is 100% covered for the employee. Dependent health insurance, dental and
  vision are offered annually for employees to opt into and provide partial payment for coverage.
• The organization offers a 403b for all employees to opt into.

Expected Time Commitment

• This position is full-time
• In-Person

Application Process

Interested applicants should send a cover letter and resume to: info@womensfoundationms.org.

The Women’s Foundation of Mississippi is an equal opportunity employer. The preceding position
description has been designed to indicate the general nature of work performed; the level of knowledge
and skills typically required; and usual working conditions of this position. It is not designed to contain,
or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required
by employees in this position.